15th Mar 2021

8 must-have features for your next HR and Payroll solution

From recruiting, training to employee management, the Human Resources (HR) Department has one of the core responsibilities to manage human capital. Besides being responsible for ensuring the compliance of company policies and monitoring employee satisfaction, HR managers are also obligated to oversee certain crucial aspects of management that are not directly associated with the HR department.

Mainly HR deals with issues around performance management, compensation, benefits, training, medical expenses, payroll, etc. All of these critical processes require data management and record analysis. As relying on spreadsheets and paper documents to streamline employee information and organize schedules is inefficient, organizations leverage multiple software solutions to carry out their tasks. This, however, is costly and requires training.

Since HR’s efficiency is directly related to the profitability of the organizations, they should use a comprehensive HR and Payroll management solution – a solution engineered to cater to the Qatar market needs and legislations. Moreover, an HR and Payroll module solution that is integrated with your ERP platform can help establish streamlined communication channels between your employees and organization.

Capabilities of an ideal HR and Payroll solution

HR and Payroll module solutions are cost-efficient and help organizations enable a remarkable working experience for employees. It is imperative to choose a module with best-in-class features such as:

1. Employee profile management

What is at the core of any HR system? Employee information database. A comprehensive and well-integrated HR module eliminates the need for hard-copy employee files and allows you to maintain a virtual filing cabinet containing information regarding employment terms, transfers, promotions, skills, goals, KPIs, emergency contacts, etc.

2. Payroll processing

The primary capability of a Payroll module is to seamlessly process various aspects of payroll, which includes overtime pay rates and timekeeping. Moreover, with your HR and Payroll module integrated with Microsoft Dynamics 365, you can easily keep a track of employee hours and carry out changes in payment and scheduling.

3. Document management

For an organization’s HR function, document management processes are an extensive, time-consuming affair that demands attention to prevent issues such as mismanaged or lost files. These processes can be streamlined and the time spent on gathering, processing, tracking, and handling the necessary documents can be eliminated by integrating your HR and Payroll module with Microsoft Dynamics 365. Moreover, managing the intricacies of salary calculations by considering basic pay, gratuity, leaves, etc., according to Qatar’s laws, can also be simplified.

4. Integration with the Government’s Wage Protection System

The Wage Protection System (WPS) is an initiative of the Government of Qatar to monitor and document the process of worker wage payment to ensure that the employers are committed to paying wages in a systematic and timely manner. This makes it a mandatory requirement to integrate your HR and Payroll system with the WPS to ensure compliance with the relevant labour regulations.

5. Compliance management

Rules and regulations around payroll systems are continuously changing; therefore, it is important to have an automated payroll module that is accurate and follows the law closely so your organization doesn’t get caught up in law violations and penalties. An ideal payroll module can keep you abreast with recent tax law updates, Qatar government tax guidelines, etc., making compliance management an easy task for your HR.

6. Employee self-service portal

Multiple companies find employee self-service portals rather unnecessary. However, such portals allow employees to carry out minute tasks. Your employees can update personal information, apply for leave, submit timesheets, access online electronic payslips, and view assigned goals and KPIs.

7. Performance and appraisal management

Paper-based performance reviews are outdated and have limited efficiency. By leveraging online performance and appraisal management, system managers won’t have to dig through piles of paperwork as they can gather information directly from their systems. With appraisal statistics, formula and non-formula-based increments, and promotions tools at their disposal, managers can streamline performance and appraisal management.

8. Recruitment process and onboarding

Recruiting and onboarding is a critical yet time-consuming part of the job. HR managers need a system that let them post jobs on social media and company website, setup and schedule interviews with potential candidates, shortlist candidates through Skill Mapping Engine, and when required, transfer system-generated documents.

With these features in your HR and Payroll module, you can automate tedious tasks, limit paycheck-related questions, streamline the onboarding and recruitment process, minimize compliance risks, gather actionable insights about your employees, and ensure the security of sensitive employee information.

Introducing Techvista’s HR & Payroll Module 

Be it a small-sized business or large enterprise, the significance of a comprehensive and integrated HR & Payroll module remains the same. Techvista Qatar simplifies HR and Payroll processes through their comprehensive Microsoft Dynamics 365 HR & Payroll module and helps organizations mitigate the challenges. It enables organizations to access intuitive tools, customized dashboards, KPIs targeted to specific jobs, and more.

If you wish to streamline your organization’s recruiting, onboarding, and appraisal processes, and enhance the accuracy of payroll reporting, get in touch with a Techvista expert.